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Official Business (OB)

Official Business requests cover work duties performed outside company premises — client visits, supplier pickups, fieldwork, off-site meetings. Unlike overtime and leave, approved OB requests expose a QR-code-based time tracking flow, so the employee can log arrival and departure at the destination and the approver can see where and when it happened.

Official Business card — New / My / Pending / All

File a new OB request​

  1. Requests → Official Business → New.
  2. Fill in the form:
FieldNotes
OB PeriodFrom and To dates.
Mode of TransportationHow the employee will travel (e.g., Company Vehicle, Personal Car, Public).
Plate Number (optional)For company vehicles or personal cars — enter the plate.
Odometer (optional)Starting odometer reading for mileage tracking.
ParticularsOne or more destinations. Each has Time Range (Start / End), Particular / Reason, Company Name / Address, and Person to be Visited.
  1. Tap + Add Particular to append additional destinations on the same trip.
  2. Tap Submit Request.

File Official Business form — OB Period, Mode of Transport, Plate, Odometer, Particulars

View your own history (My)​

Requests → Official Business → My lists every OB the user has filed. Information per entry:

  • Official Business info — Employee Name, Department, Filed Date
  • Trip Details — Start Date, End Date, Duration, Plate Number, Odometer
  • Particulars — Purpose, Company, Person Visited, Time
  • Approval Information — Approved By, Date/Time of Approval or Disapproval, Current Status

My Official Business — approved entries expose a QR Code button

OB Time Tracking (QR code)​

Approved OB requests expose a QR Code button that enables on-site time logging:

  1. Requests → Official Business → My
  2. Tap the approved OB to open its detail.
  3. Tap QR Code to open the OB Time Tracking screen.
  4. While the official business is ongoing:
    • Tap Time In on arrival to record the start timestamp.
    • Tap Time Out when the visit is complete.

The Time Logs panel records each entry with timestamp, and the approver's Team OB view can plot these entries on a map.

:::info QR code validity The QR code is scoped to the approved date (e.g., Valid until Feb 13). Present it on-site when the host office's system requires scanning. :::

Cancel a pending OB request​

  1. Requests → Official Business → My
  2. Tap the pending OB to view its details.
  3. Tap Cancel Request at the bottom of the screen.
  4. Confirm on the "Cancel OB Request?" overlay.

Cancel Official Business — Cancel Request → confirm

Only requests in For Approval or Pending status can be cancelled.

Approver actions​

Approve or disapprove​

  1. Requests → Official Business → Pending — team OB requests awaiting action.

  2. Tap an entry to view the full detail:

    • Employee Name, Department
    • Duration, Date Filed / Time Submitted
    • Destination(s), Purpose
    • Vehicle Details — Plate Number, Mileage / Odometer
    • Company / Organization Name, Time Range

  3. Tap Approve (green) or Disapprove (red).

Employee Official Business — trip details, vehicle, destinations, Approve / Disapprove

Team OB (All) + geolocation​

Requests → Official Business → All shows the complete team OB history. Tap an entry to see:

  • Trip details, OB particulars, approver information
  • Time Logs with Time In / Time Out timestamps
  • View on Map — plots each Time In / Time Out pin on a map, letting the approver verify the employee was where they said they would be

Tap the Filter icon to narrow by Status, Department, or Employee.

Team Official Business — OB time logs with View on Map and Location Overview